The Community of St. Mark's at UBC, which includes St. Mark's College, Corpus Christi College, and St. Mark's Parish, is the Catholic centre at UBC. St. Mark's College educates undergraduate and graduate students through a theological lens, preparing them to become leaders in Catholic schools, healthcare, and social services. Corpus Christi College provides students with the undergraduate start that develops the individual student's potential and enables success today and beyond. Our offerings are unique, imbued with Catholic values, while complementary to UBC.
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The mandate of the Office of the Registrar, St. Mark's College/Corpus Christi College is to manage and provide operational oversight in five (5) key areas: student recruitment and admissions, academic advising, enrolment and records, academic resources and support, institutional analysis, and academic administration in collaboration with the Deans.
The Office is responsible for:
- The recruitment and timely admission of highly qualified applicants into the Colleges' academic programs;
- The production and maintenance of accurate student records on which the conferral of degrees is based;
- The federal and provincial student aid programs at the Colleges and the Colleges' own locally administered financial aid, scholarships and awards programs;
- The class schedules that support the multi-disciplinary character of the curriculum and the interests of students; and,
- The examination timetable and the administration of final examinations.
The Registrar is a senior officer for the Colleges. The Registrar provides leadership to the staff of the Office and its associated operating units.
The Registrar is traditionally responsible for managing the following operating units: Recruitment & Admissions Services; Academic Advising; Enrolment Services; Awards & Financial Aid; Institutional Research & Planning; Student Records; Academic Spaces; and, the Student Information System.
The Registrar must prioritize workload issues of a cyclical and ad hoc nature and maintain flexibility regarding priorities due to the nature of the office and the need to quickly adjust to changing deadlines and priorities.Functional Reporting Relationships:
The Registrar reports to the President, Corpus Christi College / Principal, St. Mark's College.
Primary working relationships are with the Deans; the Executive Director, Strategy & Planning; the Director, Finance & Operations; the Director, Development & Alumni Relations; the Director, Campus Life & Ministry; and, the Manager, Communications.
The Registrar traditionally has direct report(s) to support fulfilling the mandate of the Office, including: Associate and/or Assistant Registrars, Recruiters, Academic Advisors, Admissions Counselors and Student Support Officers.Expectations and Responsibilities:
The Registrar provides leadership, guidance, oversight and executive-level decision-making authority relating to all aspects of the Office of the Registrar relating to the specific appointment, including but not limited to the following:A. Recruitment & Admissions
B. Academic Administration
- Oversee broad based admission process, related procedures, and manage admission appeals
C. Academic Advising, Enrolment & Records
- Provide support to the Deans for the academic programs
- Manage the scheduling of classes, exams and academic accommodations
- Supervise the Academic Resource Centre
- Enrollment & Records Management
o Administer and oversee the Colleges' Fair Warning Program
o Manage student information system and student records (including transcript)
- Academic Advising, and Awards and Financial Aid
o Oversee the Office of Academic Advising and assist in the development and implementation of the annual operational plans of the Office of Academic Advising
o Oversee the Awards and Financial Aid programs available at the Colleges
D. Institutional Research & Planning
E. Academic Resources & Supports
- Manage the development and administration of cyclical surveys
- Manage internal academic discipline reviews
- Perform tasks associated with reporting requirements accrediting bodies
- Represent the College on standing and ad hoc bodies appropriate to the College, e.g. relevant provincial and national committees
- Provide oversight of the St. Mark's College building
- Oversee the management classroom resources (technology and space allocation)
- Master's degree in Business, Education or a related field; with seven (7) to ten (10) years of experience working in post-secondary education; or an equivalent combination of education and work experience
- Professional demeanor with excellent oral, written, interpersonal and presentation skills
- Exceptional time management and organizational skills, ability to multi-task
- Demonstrated ability to communicate effectively with diverse audiences and stakeholders
- Ability to be flexible and adaptable
- Ability to work independently or as part of a team in order to meet deadlines and achieve project goals
- Advanced skills on Microsoft applications, including: Word, Excel, Access, Powerpoint, Outlook
- High degree of proficiency with classroom technologies and institutional systems
- Ability to exercise a high level of judgment, discretion and confidentiality
- Commitment to forwarding the missions and visions of St. Mark's College and Corpus Christi College
Friday, April 6, 2018Preferred Job Start Date:
Tuesday, May 1, 2018 or Monday, May 7, 2018